What is the minimum number of years employers must retain "hard records" related to employment?

Employers are required to retain "hard records" related to employment for a minimum of three years to comply with various federal regulations, specifically those set by the U.S. Department of Labor and other governmental bodies. This duration ensures that sufficient time is provided to address any potential disputes related to employment, discrimination claims, or compliance with wage and hour laws.

Retaining records for this period also allows employers to have necessary documentation on hand for audits and investigations that may occur after the employment has ended. This approach not only safeguards the rights of both employees and employers but also promotes transparency in employment practices. The three-year retention period is deemed a balanced timeframe that adequately covers possible claims or inquiries without overly burdening employers with excessive long-term storage requirements.